February 2000 Boston Chapter Special Board Meeting Minutes

Location: Auburn, MA
Date: February 29, 2000
Present: Fred Beck, Will Farnsworth, Joe Marko, John Sullivan Jr., Maria Anggraeni, Barry Tarr, Ann Marie Weber.

1. Call to Order (Fred Beck):

• Fred called the meeting to order and handed out a copy of the agenda.

2. Representing the Chapter (Fred Beck):

• Joe Marko stated that National is very concerned with board members conveying personal opinions as a representation of the National office. No one should make personal statements and reflect their statements as coming from the board.
• All board members need to communicate with the board for any issues they have.
• We as the representatives of the board need to "guard ourselves" against any conflict of interest. This needs to be disseminated to our spouse's and family members to ensure there are no conflicts of interest - Be overly sensitive to this.
• It needs to be made clear at staff meetings that - Nothing stated in these meetings should leave this room. Specific requirements will be defined pertaining to sensitive issues. For example who has, or has not paid their advertising bill.
• The board should not discuss sensitive issues in the open board meetings.
• We can not act on behalf of National - specific issue regarding an individual signing on the dotted line for rooms in a Hotel where they did not have the authority to do so.

3. Bylaw Revisions (Fred Beck):

• Review of the Bylaws. Comments and revisions, notes, corrections, amendments were made to the Bylaws. Fred Beck to capture all comments to the Bylaws.
• Fred Beck will make changes to the Bylaws and have legal representative review them.
• This is our Annual Meeting.
• Joe Marko made a motion to further append Article 1, Section 6 to add two new positions to further enhance the overall function and fluidity of the chapter. These newly created positions would be titled Director of Driving Events, and a Communications Director.
• Bruce Augenstein stated before the vote, he would like to append Joe Marko's motion to see these positions become an elected position (at some point in time) and that for the moment, the elected voting board would appoint the individuals to serve in these positions.
• Motion was voted on, vote was taken, and the motion was passed.

4. Bimmer Transition (Fred Beck):

• Issues with our former Editor. If Greg Scott doesn't want the Web Site on his server, we need to move this to another one. Joe Marko and Bruce Augenstein will set up a dinner with Greg to discuss what he would prefer to do with this and what he would like to continue to do for the club.
• Letters to the Editor will be published in the Bimmer completely at the discretion of the Editor - what to allow and not to allow.
• Bimmer to be put in all capital letters (BIMMER) will be at the discretion of the Editor.
• Justin Hughes is the Editor and just the Editor, not the Senior Editor, since we have only one editor now.

5. MA Insurance Issues (Fred Beck):

• National office wants 5,000 Square feet for office space, they currently have 1,200.
• It was discussed whether the Boston Chapter wants to take a position on the move that the National office wants to make. If Michele wants to draft a letter regarding this and run it by the board, we will review it.

6. Driving Events (Fred Beck):

• Swiss Watch Federation, we will provide a link to their Web Site on our Web Site - they never got any promotion when they sponsored an event for us last year.
• The Boston Chapter will spend $500 and state that the Swiss Watch Federation sponsors the event and put the link on our Web Site to theirs. The $500 would come out of the Drivers Event Committee or Chapter funds.
• It was decided to let Tim O'Neil purchase advertising space just like any other business.
• Driving Events Committee needs to submit accounting annually to the board.

7. Tremblant (Joe Marko):

• Joe Marko is willing to coordinate a social event/fun rally/or something during the course of this weekend. Joe Marko will put together a budget for this.

 Motion to end meeting - Motion was voted on, vote was taken, motion was passed.

September 20, 1999
Will Farnsworth
Secretary
Boston Chapter BMW CCA

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